CMMS Software Comparison

After hours scouring the Internet for the holy grail of CMMS, you’re cross-eyed and feel as though your fingertips have been shaved into nubs. When you began this harrowing web-based journey, you never imagined that reading software comparisons and reviews could be so confusing. They all have their own branded titles; they all claim to have the features you want.

If this sounds like you, do us a favor. Keep this browser window open, but go get a drink of water, clear your head, and come back in a few minutes. We’ll keep ourselves entertained...

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Oh, you’re back! Let’s get down to business.

3 Essential CMMS Software Features

No matter what the feature may be called, there are seven essentials that you must have in order to for the platform to be successful. Here they are:

  1. Basic Inventory Management - So, you have those records, now you need options that help you easily identify, move, order, repair, and discard that inventory.
  2. Work Order Process - If you don’t know who did the work, what parts were used, what the outcome was or the time and money it took to complete, you’re on the wrong path.
  3. Preventive Maintenance - It is vital that you can create individual and recurring preventive maintenance tasks to help extend the life of your equipment.

NetFacilities vs. SchoolDude

Here’s a quick comparison between two prominent CMMS software solutions with specific implementation for public and private schools, colleges, and universities.


NetFacilities boasts about many features for its facilities management: 100% web-based, 24/7 access, unlimited users. To learn about their controls for inventory records, you have to scroll to the bottom of the page for “Other Features.” You’ll discover details therewithin:

“NetFacilities comprehensive inventory management system tracks parts and supplies - paper products, light bulbs, belts, hoses - across multiple sites, warehouse, and closets.”

SchoolDude’s maintenance solution helps you manage your inventory in several ways: categorizes inventory by types; issues inventory to a location, project, person, or work order; tracks all transactions and assigns stock pools for replenishment; portal for online requests and email notifications for approved, denied, and back order statuses; displays items needed to be ordered; generates both reports and graphs with in-depth details.

Our solution “tracks all inventory transactions. Streamline the process of requesting, ordering, and tracking supplies and tools and allocating supplies to upcoming work requests.”


NetFacilities provides a bit more insight for its work order management. Its reports include completion ratios and performance, cost for work items, interactive discussions, requestor satisfaction, and more.

By using this tool, you can find out who requested the work order, who received it and when, when it was completed, and all internal communications.

SchoolDude’s maintenance solution offers streamline work orders for corrective and preventive maintenance. To create a more balanced comparison, we’ll focus here on the features of the corrective work orders.

By using this tool, users can submit work orders from anywhere; route, prioritize, and rank work order requests by budget, location, project, and current inventory; have maintenance staff receive requests via mobile devices; notify end-user about status of the request; track all work orders; and generate customizable reports to calculate budget and staff needs.


NetFacilities offers no information regarding preventive maintenance. When you select to view “Preventive Maintenance” on its website, you are routed to “Edit Assets.” We, unfortunately, cannot make any comparison of this aspect of NetFacilities’ CMMS software.

SchoolDude’s preventive maintenance solution can generate customizable schedules, graphs, and reports of all preventive maintenance work orders. It allows you to group these work orders by budget, location, project, and available inventory. Plus, our software can notify users upon generation of each work order, as well as track costs of your preventive maintenance to compare it to corrective costs.

For more information about all of SchoolDude’s solutions, please feel free to contact us.

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