Kimberly Norton has been a SuccessOps team member since 2010. Clients may recognize Kimberly from the weekly SuccessOps webinar series or as a host of the SchoolDude podcast.
I recently spent some time browsing through AS&U’s website (American School & University) and came across some really interesting and enlightening articles that have me convinced more than ever just how important it is to be tracking labor hours and overall costs in MaintenanceDirect!
Since 2008, education budgets have been forced to make tough monetary decisions and budget cuts. According to AS&U, the Center on Budget and Policy has reported that “As of July 2012, school districts across the nation had 328,000 fewer jobs than they did in 2008.” Some other statistics from AS&U:
Unfortunately one of the most common “answers” to where and how to cut-back on spending has been lay-offs, thereby reducing the workforce.
Ironically, the very next article I read shed some light on the issue facing many facilities that were built in the 1950s and 1960s – they were built very quickly and very cheaply to accommodate the baby boom generation. Fast forward 60+ years to 2013 and these schools are in desperate need of some TLC to address maintenance issues as simple as leaky windows to as serious as poor indoor air quality and deteriorating buildings.
The problem lies in the fact that the budget cuts in the past few years have left education maintenance departments doing more with less manpower. With shrinking budgets, layoffs, and deteriorating buildings, maintenance and operations departments need to track hours and costs in MaintenanceDirect. Tracking costs gives you the ability to paint a clear picture to decision-makers of where:
By tracking labor hours and costs, MaintenanceDirect can arm you with some very powerful and meaningful reports at your finger tips in a matter of minutes! Looking at the “best of the best” of our MaintenanceDirect clients, our top K-12 performers are tracking labor transactions on 77% of their work orders and our top higher education performers are tracking on 88%. These organizations are able to go to bat for their employees to justify existing jobs, and even hire additional staff by being able to generate reports that easily demonstrate staff workload. They can create customized reports to show the total number of work orders by craft, time and resource allocation. For example, a maintenance director can now tell the board the team worked on 15 HVAC requests and spent a total of 88 hours on HVAC-related requests.
Attend our March 26th Webinar
Join us on March 26th at 2pm EST for our latest MaintenanceDirect best practice webinar to learn more about how tracking costs can make a positive impact at your school. As always, if you have any questions about tracking transactions or MaintenanceDirect, please feel free to contact the legendary Client Service team by email at firstname.lastname@example.org or by phone at 877-883-8337.