Today’s Trends in IT Asset Management - this webinar on March 25 discussed ongoing trends and tips to improve IT audits from a peer institution. In this 3-part blog series, we have recapped the webinar to bring you the highlights. Last week, we highlighted Middletown Public School’s Technology Director Michael Skott’s story from the webinar.
How can you achieve the same success as Middletown’s IT Department? Read on for actionable next steps to get started with a successful asset management program. Or, check out the webinar recording here.
First, let’s start with the top 3 challenges related to managing your IT assets and how an automated solution can eliminate these concerns.
- CHALLENGE: Time of manual audits. One-third of technology departments reported it takes them days to complete an audit of all their assets
- SOLUTION: With automated asset management software, schools save 17 minutes per audited device. You can put 17 minutes per device back in your day. What can you do with this time? Provide better customer service with more time to be productive and proactive with users’ tickets and issues.
- CHALLENGE: Limited visibility into software license usage and compliance
- SOLUTION: With an automated asset management software, institutions better manage compliance. Middletown Public Schools now automatically monitors software installs. For example, if you see you are only using 30 of 50 software licenses, you can add a lot of money back to your budget by removing unused licenses.
- CHALLENGE: Concerns with asset theft and data security
- SOLUTION: By letting people know there is software actively monitoring assets and actions by users, such as downloads, it is a deterrent to theft. By closely monitoring your network and assets, it reduces a school’s vulnerability to data security concerns.
While there are many benefits to an automated asset management program, many technology departments struggle with getting something implemented successfully. Similar to what Michael Skott highlighted on the webinar, here are 5 simple steps to begin when it comes to asset management:
- Implement a web-based system – this eliminates the need for multiple systems and has no limits on users or devices
- Ensure all your assets and IP addresses are imported into the system to automate future audits
- Appoint a manager or champion for accountability –this person does not need to be the Director or CTO
- Conduct audits regularly – set a schedule with your team
- Use reporting functionality to analyze time saved, share results, etc. – for some examples, hear from Technology Director Michael Skott who shares what types of reports he uses
To learn more about possible savings for the IT Department and these implementation tips, watch the webinar recording or request more information.
If you missed them, check out the previous blogs in our IT Asset Management Series: