As colleges and universities work hard to keep tuition low, facilities managers are being asked to do more with less. You know that your campus is the best recruiting tool your institution has, so how can you keep costs down while still keeping the campus in tip-top shape? An article in APPA’s Facilities Manager, “7 Facilities Maintenance Practices Costing You Money,” identifies 7 areas to focus your time and energies on which will lead to the biggest impact. We have picked 3 areas that we find to be especially important. This week is the second installment in the series.
Part 2 - Failure to Develop a Preventive Maintenance Plan
In tough budget environments, unfortunately, preventive maintenance is often the first program to get postponed because the benefits are not immediately obvious. As mentioned in APPA’s article, “Today’s facilities managers need to see that it is truly part of their job to educate other departments about facilities practices and how those practices impact their organization.”
Proper preventive maintenance is vital to the health, safety, and financial future of your institution, as emergency work costs eight times more than performing proper PM. In addition, it provides capital budget relief by extending the life of your equipment by 25% and saving 2-3% on your annual energy bills.
You probably understand the importance of preventive maintenance, but you may be wondering where to start. Here are 4 tips for implementing a preventive maintenance program:
- Get buy-in – Get staff involved in the decision and implementation.
- Start small – Start with life safety systems, and then add a few new PMs each month.
- Develop a solid process – Look at current staff skill-sets, and break out the workflow accordingly.
- Keep it going – Identify trends and hotspots, and then expand your program accordingly.
For more detailed information on implementing a preventive maintenance program, the An Ounce of Prevention is Worth a Pound of Cure whitepaper.
SchoolDude works with schools across the globe, and we’ve found that our campus champions have this in common: PM makes up more than 30% of their work load. Our maintenance management solution allows you to schedule recurring maintenance and PM tasks, with detailed steps and attached equipment manuals, ensuring you identify problems before they become emergencies.
Stay tuned for our next entry in which we'll be exploring the importance of capital forecasting and allocating funds for capital maintenance.
*Facilities Manager, “7 Facilities Maintenance Practices Costing You Money;” APPA, http://www.appa.org/files/FMArticles/34-37.pdf