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In the first of our 5-part series blog we talked about how to automate the process and the importance of finding a balance between which aspects of the process are centralized and which are distributed. In this blog we’ll dive into how to get started and why buy-in is key to a successful cost recovery program.
When implementing a facility use program, begin with only certain types of rooms or certain schools. Gain support and buy-in from administrators and assistants, and then let those positively affected by the changes help sell the idea to the rest of the district.
Tumwater School District in Washington, revealed that having administrative support was imperative. Knowing the new process would improve efficiency and increase cost recovery, the district’s facility director made sure those in the district office and business office were on board. This solid start set the tone for developing additional backing. Then they began with one venue in one school.
All those involved (e.g. school board, superintendent, facilities department, athletic directors, principals, business office) must agree to support a policy that establishes fee structures, a cost recovery philosophy, and the process changes needed within the school district. Most philosophies consist of a goal-driven approach that focuses not on making money from community use but simply recovering costs.
For Whitmore Lake Public Schools in Michigan, this strategy has worked well. The planning stages went smoothly due to a savvy superintendent who encouraged the district to move forward with this opportunity to simplify their process.
Learn more about streamlining your community use of facilities requests.
Coming up next: Build support and Cost Recovery Areas