TripDirect - Online Trip Management System

Brief

TripDirect is a powerful online trip planning and management tool that helps you streamline educational trip workflow process from request and approval to vehicle and driver scheduling.

Streamlining the request and approval process by reducing paperwork and phone calls saves $30-60 and 1-2 hours per event.

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"Our old vendor and process were very labor intensive with no easy way to track every step and keep our team and administrators in the loop. TripDirect ensures total accountability in our trip planning and management – from request to approval and routing. Everybody is notified, in the information loop, views every change, and is accountable."

William Bland
Screven County School System
Sylvania, Georgia
3,100 students

Value & Benefits

Value to your Institution

Streamlines the trip request and approval process, saving time and money
Reduces time required to manage trip schedules
Easily and accurately indicates driver and vehicle availability for quick reference
Documents actual driver time to help allocate assignments equitably
Improves coordination of support resources for trips (e.g. transportation, food services, technology, and maintenance)
Automates communication and feedback with requesters for improved customer service

Benefits

Saves trip management personnel 1-2 cumulative hours per event by streamlining the trip request, approval and management processes
Saves $30-60 per trip through time savings and efficiency gains

Features

Features & Functions

Enables requesters to easily submit trip requests and check request status online
Automatically routes trip requests to approval managers
Automatically emails trip related requirements to service providers (e.g. technology, transportation, maintenance and food services)
Automatically emails requesters as trips are approved and scheduled
Tracks all trip requests and schedules
Records trip details including requester, type, status, budget, organization, departure and arrival times, odometer readings and more
Enables booking of an individual trip across multiple dates
Automatically alerts administrators of recent changes to trip schedules
Tracks availability and manages scheduling of vehicles and drivers
Includes option to score drivers by hours, overtime and tenure
Tracks trip related costs including mileage, driver wages, purchases and more
Displays scheduled trips on interactive calendar, including status, organization and driver
Stores trip package templates for quick creation of recurring trip schedules
Tracks and manages driver certification expirations
Enables requesters to print trip consent forms
Enables drivers to print trip schedules and record trip-related transactions

Enhanced Capabilities

Schedule Star has teamed with SchoolDude.com to create a powerful communications and event scheduling solution for K-12 schools. As clients, you can connect your existing Schedule Star application with SchoolDude’s facility usage and trip scheduling systems – enabling two-way communication between district level and local level event scheduling. This innovative approach eliminates double data entry and embarrassing double-bookings of school facilities and meeting rooms, as well as the uncertainty of coordinating transportation, custodial or security resources for your event. Integrating Schedule Star with SchoolDude’s event scheduling solutions gives you peace of mind that your events are well coordinated across your athletic, facility and transportation departments – saving you effort, time and money.

Success

Client Success

For more client success, visit Client Testimonials or Client Video Testimonials.

Screven County School System (Sylvania, Georgia)
"Our old vendor and process were very labor intensive with no easy way to track every step and keep our team and administrators in the loop. TripDirect ensures total accountability in our trip planning and management – from request to approval and routing. Everybody is notified, in the information loop, views every change, and is accountable."
-William Bland
Screven County School System; 3,100 students

Tri-County Technical College (Pendleton, South Carolina)
"We have five college vehicles, and I use TripDirect to schedule them each day. We can get back to employees a lot faster using TripDirect. This has improved customer service, and employees have definitely noticed the difference. In addition to improving our response time for requests, TripDirect has saved so much time regarding records and reporting. It's very easy to get the information I need."
-Sarah Pantalion
Tri-County Technical College; 4,709 students

Western Reserve Academy (Hudson, Ohio)
"TripDirect fit perfectly. People can easily submit a request online rather than calling. Plus, it takes no effort to schedule vehicles; you simply see what's available through the system. I can manage costs, see at any point and time which resources are available and which are tied up, and get cost and usage reports online. Now there's a lot of information available that I didn't have in the past unless I paid someone to do hours of research on the paper trail."
-Jeff Jacot
Western Reserve Academy; 412 students

Screenshots

Product Screenshots

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: Home Page

: Trip Submission

: Trip Details

: Service Provider Support

: Drivers

: Driver Summary Report

: Vehicle Listing

: Calendar

: Advanced Search

Video

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Demo

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