Value to Your Institution

• Improves relations with community groups who use educational facilities and greatly simplifies the facility usage request process
• Documents actual facility usage costs to help justify rental rates and improve cost recovery
• Reduces time required to manage facility schedules
• Improves coordination of support resources for events (e.g. HVAC, custodial, or setup requirements)
• Reduces risk by tracking contact information, including permits, contracts, and insurance policies

Benefits

• Recover $20 per student annually through improved cost recovery of rental fees
• Additional savings from reduced energy costs and overtime
• Saves the institution time, money, efficiency and productivity by streamlining the facility request and usage process

Features & Functions

• Enables event requesters to check facility availability and submit usage requests
• Automatically routes usage requests to approval managers
• Automatically emails event service providers regarding event setup requirements
• Tracks all facility requests and bookings
• Enables booking of events by setup and breakdown times or event start and end times
• Allows booking of single or multiple rooms at a location for single event and recurring event schedules
• Easily schedules recurring events at regular and irregular intervals
• Allows users to create “to do” tasks and set reminders
• Allows event requesters to select room setup configuration and check capacity (by configuration)
• Enables event requesters to request equipment and services, which can be approved and invoiced automatically
• Displays scheduled events on interactive calendar, including location, start time and status
• Tracks facility usage costs with billing, payment and usage summary
• Supports set up of standard schedule fees for invoicing
• Automatically generates invoices for facility usage events, including invoicing terms, PO number, deposit, organization, billing information and line item charges at the room and / or event level
• Tracks contact information for groups using facilities, including permits, contracts, and insurance policies
• Generates insurance policy expiration notifications

Enhanced Capabilities

Work Order Generation

FSDirect enables event service providers (technicians) to create work orders for tracking event setup labor and materials through MaintenanceDirect integration.

FSAutomation - Facility Scheduling Automation

FSAutomation is an add-on for FSDirect that allows FSDirect to share data with your building automation system (BAS). FSAutomation automatically schedules your systems (HVAC, lighting, etc.) to coordinate with FSDirect events. FSAutomation is compatible with multiple BAS manufacturers including: Alerton, Automated Logic, Honeywell, Johnson Controls, Siemens, TAC/Schneider Electric, Trane, and Tridium.

• Case Study: Lakewood City Schools, Lakewood, OH

Connect Schedule Star

Schedule Star has teamed with SchoolDude.com to create a powerful communications and event scheduling solution for K-12 schools. As clients, you can connect your existing Schedule Star application with SchoolDude’s facility usage and trip scheduling systems – enabling two-way communication between district level and local level event scheduling. This innovative approach eliminates double data entry and embarrassing double-bookings of school facilities and meeting rooms, as well as the uncertainty of coordinating transportation, custodial or security resources for your event. Integrating Schedule Star with SchoolDude’s event scheduling solutions gives you peace of mind that your events are well coordinated across your athletic, facility and transportation departments – saving you effort, time and money.

Client Success with FSDirect

Product Screenshots

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